Bookkeeper / Administration Coordinator

Bookkeeper & Administrative Coordinator
Shack Built | Olathe, KS

Do you love organization, helping people, keeping things running smoothly, and being the person everyone can count on?

Shack Built is looking for a Bookkeeper & Administrative Coordinator to join our growing residential remodeling team. This role is much more than bookkeeping. You'll be a key member of our team, helping manage finances, support clients, coordinate internal operations, and keep our business running efficiently.

We're a small team of eight people who genuinely enjoy working together. We believe culture matters, communication matters, and serving our clients at a high level matters. We're looking for someone who takes pride in their work, enjoys being part of a team, and wants to contribute to a company that's continuing to grow.

About Shack Built

Shack Built is an award-winning residential design-build remodeling company serving the Kansas City metro area. For over 11 years, we've helped homeowners transform their homes through thoughtful design, exceptional craftsmanship, and an organized, client-focused process.

We aren't a large corporate company where you're just another employee. Every person on our team has a voice, makes an impact, and contributes to our success.

What You'll Do

As our Bookkeeper & Administrative Coordinator, you'll support nearly every area of the business.

Administrative Support

• Answer and manage incoming office calls
• Welcome and pre-qualify prospective clients
• Schedule appointments and enter leads into our CRM system
• Coordinate communication between clients and team members
• Assist with warranty requests and client follow-up
• Maintain subcontractor compliance documentation

Bookkeeping & Financial Management

• Process vendor and subcontractor invoices
• Code expenses and maintain accurate financial records
• Manage accounts payable and receivable activities
• Reconcile bank and credit card accounts
• Assist with monthly Work-In-Progress (WIP) reporting
• Prepare weekly financial reports for leadership
• Coordinate payments and maintain organized records
• Assist with annual insurance audits

Marketing & Company Support

• Coordinate marketing materials and company assets
• Assist with social media and content review
• Coordinate project photography and client reviews
• Help maintain website content and company branding
• Support special projects and team initiatives

The Person We're Looking For

You might be a great fit if:

• You enjoy creating order from chaos
• You love checklists, systems, and organization
• You are naturally detail-oriented
• You communicate professionally and confidently
• You take ownership of your work without being asked
• You enjoy helping both clients and coworkers
• You can manage multiple priorities without feeling overwhelmed
• You enjoy being part of a collaborative team environment

Experience & Qualifications

Preferred qualifications include:

• Experience with QuickBooks Online
• Bookkeeping or accounting experience
• Strong computer and Microsoft Office skills
• Experience working in a small business environment
• Strong written and verbal communication skills
• Ability to manage multiple projects and deadlines
• Knowledge of construction/remodeling is a plus
• Experience with construction management software, JobTread, is a huge plus.

Experience in construction or remodeling is helpful but not required.

Why Join Shack Built?

• Competitive compensation based on experience
• Supportive and collaborative team culture
• Opportunity to grow with a successful local company
• Variety in your day-to-day responsibilities
• Work that directly impacts clients, projects, and company success
• A team that values professionalism, accountability, and having fun along the way

If you're looking for a position where your organizational skills, attention to detail, and positive attitude can make a real difference, we'd love to meet you.

Apply today and tell us why you'd be a great fit for Shack Built.